E-communication guidelines

Main Contents Page

Before you start

STEP 1: STARTING out

STEP 2: FINDING

STEP 3: EVALUATE

STEP 4: Legal and ethical USE

STEP 5: COMMUNICATE

- Writing an essay/assignment

- Tips for presentations

- Tips for posters

- Tips for brochures

- Tips for displays

- E-communication guidelines

- Writing styles

- Quiz

 

There are various ways of communicating information, one of which is e-communication. This section will discuss some of the different ways of communicating information electronically.


  E-mail  
  What is it?   E-mail is an electronic mail function that allows you to exchange messages and information with other people on the network, via your computer. To be able to send e-mail your computer has to:
  • be connected to the Internet
  • have e-mail software, which is normally part of any Internet Browser such as Internet Explorer and Netscape.
Pros
  • A very quick (time-saving) way of communicating with others.
  • Cost-effective.
  • You can include attachments (documents, photographs, graphics, etc.) to your e-mail and the person receiving it can easily just view, print or save it on the other side.
 
  Cons  
  • Encourages poor writing habits. People tend to type in a few sentences, click the "Send" button and ignore proper writing styles.
  • If your message is extremely confidential it is better not to send it via e-mail, as e-communication is not totally secure.
 

  Listservs  
  What is it?   A listserv is an electronic gathering place for people with similar interests. (Miller, 1997:188). There are millions of these listservs available on the Internet.

When you connect your e-mail to such a list, you will continually receive information about that topic via e-mail. Within such a group, people post messages.
  Pros    
  Cons  
  • Often contains spam messages (junk mail).
  • Your e-mail address can be overloaded with too many messages coming through, especially when you are away for a few days and/or were unable to read your e-mail every day.
 

  File Transfer Protocol (FTP)  
  What is it?   FTP stands for "File Transfer Protocol", a "communication standard which allows computers to transfer files back and forth in spite of differences in how different operating systems handle file names, directories and file formats".
(Source: http://funsan.biomed.mcgill.ca/~funnell/InforMed/Bacon/FTP/ftp-tips.html, 2001)
Pros
  • FTP is a fast alternative to normal mail.
  • A quick and cost-effective way of sending information across the Internet.
 
  Cons  
  • In some cases very user-unfriendly.