Manager: Office of the Vice Chancellor
Printer-friendly versionSend by emailPDF version
Date Posted: 
Saturday, 1 July, 2017 - 09:00
Job Description: 

MANAGER : Office of the Vice Chancellor
ALICE CAMPUS

SALARY: R435 051 – R646 188 (All Inclusive Package)

 

RESPONSIBILITIES INCLUDE:

  • Perform managerial tasks and activities to ensure that the Vice-Chancellor is able to execute his/her responsibilities and monitor progress
  • Oversee the inflow and outflow of correspondence of an advanced nature, between the University, internal and external entities and organization’s;
  • Manage the screening and reception of local and international visitors to the Vice- Chancellor’s office;
  • Organize and facilitate interaction of the Vice-Chancellor with outside bodies including Universities, government departments, communities, industry and donors;
  • Oversee logistical and travel arrangements of the Vice-Chancellor;
  • Manage and supervise the personal assistants and other junior staff in the offices of the Vice-Chancellor and the Deputy Vice-Chancellors.
  • Ensure that the environment in the office is conducive to the effective and efficient discharge of the Vice-Chancellor’s responsibilities.
  • Follow up on behalf of the Vice-Chancellor on all 'action matters’ assigned to him/her by Council and other top University structures to ensure compliance with timelines set;
  • Securing and collating information from the various executive managers assisting the Vice-Chancellor for purposes of preparing reports to Council, Senate, and the University community at large;
  • Is a servicing officer to the Management Committee (MANCO);
  • Responsible for drawing up office budgets and monitoring expenditure thereof within the office
  • Ensure that all binding contracts and financial agreements are scrutinized by the Legal Services Unit, the Chief Financial Officer, the Deputy Vice-Chancellors and other senior officials as applicable, before they are submitted for signature by the Vice-Chancellor;
  • Attend meetings of the Vice-Chancellor with high profile visitors, take notes and follow up on critical resolutions to ensure finalization and compliance within time lines.
Campus: 
Alice
Requirements: 
  • A Master’s Degree or equivalent NQF 9 qualification;
  • Extensive experience working in administration in private or public institutions;
  • Proven track record in setting up administrative systems to support senior management;
  • Ability to work with budgets and to manage and supervise staff;
  • Excellent research, drafting and report writing skills;
  • Analytical and conceptual skills and an ability to think strategically;
  • Should possess good communication and interpersonal skills, including conflict management;
  • Excellent computer skills;
  • Ability to cope well under pressure and to be solution-orientated;
  • An understanding of the different functional areas of Universities, including challenges facing higher education nationally and internationally;
  • An ability to function independently and maintain high degree of integrity and confidentiality.

 

How to Apply: 

 

 

To apply:  Interested applicants who meet the criteria are invited to:

 

  1. E-mail application with MOTIVATIONAL LETTER CLEARLY INDICATING THE POST YOU ARE APPLYING FOR, with a complete CV, proof of remuneration and three work- related referees to: recruitp@ufh.ac.za.
  2. Applications must CLEARLY INDICATE THE NAME OF THE POST APPLIED FOR ON THE SUBJECT LINE.
  3. No faxes or walk-ins (hard copies) will be accepted.
  4. Applicants are urged to ensure that their applications reach the Human Resources Department before the closing date. Late applications will not be considered.
  5. Failure to comply with the above directions will result in the application being disqualified.

 

Note: Correspondence will be conducted with short-listed candidates only. Foreign qualifications must be accompanied by an evaluation certificate from SAQA.

 

 

 

 

Closing Date: 
Friday, 14 July, 2017 - 23:45